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GTN Technical Staffing
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http://www.gtntechnicalstaffing.com
USD
45000
60000
YEAR
true
Administrative Assistant
Houston, TX US
2024-07-11
2024-08-10
Employment Type:
Direct Hire
Job Number: 26475
Pay Rate: $45000 - $60000
Remote Friendly?: Office
Job Description
Job Summary:
This role encompasses advanced on-site administrative support responsibilities, including data gathering, special projects, and general office tasks as needed.
Responsibilities:
- Design and execute training programs for new hires and ongoing professional development of existing staff.
- Handle employee corporate card expenses and reimbursement processes.
- Monitor budget accounts and expenditures, providing monthly reports to track year-to-date budgets.
- Assist in preparing audit support documentation.
- Manage check deposits and reconcile bank statements.
- Establish and verify customer/vendor accounts and bank information to prevent fraud.
- Coordinate travel arrangements, including accommodations and itineraries, for staff, client meetings, and office events.
- Manage incoming calls, mail sorting, employee information updates, and company event coordination.
- Assist with office management tasks, such as supply ordering, maintenance coordination, and equipment management.
- Undertake special projects as assigned.
Skills and Qualifications:
- Proficiency in Microsoft Office suite.
- Strong initiative, organization, and communication skills.
- Attention to detail and ability to handle multiple assignments.
- Capacity to prioritize and adapt to changing priorities in a fast-paced environment.
- Capability to work independently and collaboratively.
- Flexibility and quick adaptability to change.
- Ability to influence and build trust with senior-level executives.
- Understanding of complex business processes.
- Critical thinking, problem-solving, and innovation skills.
- Excellent oral, written, and interpersonal communication skills, including with senior leaders.
- High school diploma or equivalent required;bachelor’s degree preferred.
- Minimum of 2 years’experience in an administrative support role.
- Bilingual proficiency in Korean/English preferred but not mandatory.
This role encompasses advanced on-site administrative support responsibilities, including data gathering, special projects, and general office tasks as needed.
Responsibilities:
- Design and execute training programs for new hires and ongoing professional development of existing staff.
- Handle employee corporate card expenses and reimbursement processes.
- Monitor budget accounts and expenditures, providing monthly reports to track year-to-date budgets.
- Assist in preparing audit support documentation.
- Manage check deposits and reconcile bank statements.
- Establish and verify customer/vendor accounts and bank information to prevent fraud.
- Coordinate travel arrangements, including accommodations and itineraries, for staff, client meetings, and office events.
- Manage incoming calls, mail sorting, employee information updates, and company event coordination.
- Assist with office management tasks, such as supply ordering, maintenance coordination, and equipment management.
- Undertake special projects as assigned.
Skills and Qualifications:
- Proficiency in Microsoft Office suite.
- Strong initiative, organization, and communication skills.
- Attention to detail and ability to handle multiple assignments.
- Capacity to prioritize and adapt to changing priorities in a fast-paced environment.
- Capability to work independently and collaboratively.
- Flexibility and quick adaptability to change.
- Ability to influence and build trust with senior-level executives.
- Understanding of complex business processes.
- Critical thinking, problem-solving, and innovation skills.
- Excellent oral, written, and interpersonal communication skills, including with senior leaders.
- High school diploma or equivalent required;bachelor’s degree preferred.
- Minimum of 2 years’experience in an administrative support role.
- Bilingual proficiency in Korean/English preferred but not mandatory.
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