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HRO Benefits Specialist
Tulsa, OK US
2025-01-12
2025-02-11
Employment Type:
Direct Hire
Job Number: 26948
Pay Rate: $ - $85000
Remote Friendly?:
Job Description
The HRO Benefits Specialist works closely with the benefits consulting teams who help place employee benefit plans for our clients. We handle administration of these benefit plans including systems interactions, employee interactions and working closely with our clients to be sure their benefit plan administration runs smoothly.
RESPONSIBILITIES
•Administers various benefits plans for various clients including medical, prescription drug, dental, vision, life insurance, short and long-term disability, flexible spending accounts, Ancilary productions, and wellbeing plans.
•Answers questions and provides information and assistance regarding benefits and related human resources programs, plans, policies, procedures, rules, and regulations in a timely manner.
•Processes and audits vendor bills and prepares for payment.
•Recommends solutions to improve services, implement processes, and partner with HRIS, Audit and Payroll to support best practices.
•Manages the maintenance and storage of employee benefit records, accurate employee data entry in HRIS/BenAdmin system and ensures the appropriate administration of benefits enrollment, retirement and other transactions.
•Provides research, reporting and analytical support as required.
•Coordinates and corresponds with various internal and external contacts, such as benefit carriers, employees and HR department representatives.
•Reviews communications on new plans and policies and communicates new plans, policies, as required to employees and HR.
•Coordinates annual open enrollment activities and oversees preparation and assembly of all materials.
•Prepares and completes correspondence, various reports, and presentations as needed for communication with the client and their employees.
•Attends and participates in client group calls;stays abreast of new trends and innovations in the field of benefit administration.
•Exercises judgment and discretion in seeking advice to ensure compliance with federal laws such as ERISA, HIPAA, ACA, COBRA and any other state legislation.
•Resolves benefit and claims issues.
•Assists with implementing a client wellbeing strategy.
EDUCATION, EXPERIENCE, AND SKILLS REQUIRED
•Five or more years of professional experience in benefits administration.
•Bachelor’s Degree is required.
•Strong knowledge of HRIS/benefits administration systems, with knowledge of Time and Attendance and payroll systems.
•Good understanding of Healthcare Reform.
•Experience in completing root cause analysis of system errors, ability to understand the way data flows, organizational structure in systems.
•Familiarity with carrier administration systems (i.E. BCBS, UHC, CIGNA, Delta, Aetna) and ability to trace a disconnect between the Ben Admin system and the carrier.
•In-depth knowledge of benefit specific guidelines of DOL, IRS, ERISA, HIPAA and ACA.
•General knowledge of annual benefits-related compliance filings (Form 5500).
•Ability to oversee the day-to-day operations of employee benefit plans and programs including flexible benefits programs, group medical and life insurance plans, disability programs including FMLA administration, retirement plans.
•Works under steady pressure with frequent interruptions and a high degree of contact by email and/or phone.
•The flexibility to easily adapt to changing priorities.
•Self-directed, works with limited supervision.
•Exercises good judgment and maintains confidentiality with critical and sensitive information, records, and reports.
•Ability to interface with company leaders and represent the company in a professional manner.
•On a very rare occasion, may need to be able to pass drug screening and answer any applicable COVID-19 questionnaire based on client needs. This would be at no cost to you and would be based on acceptable testing guidelines as provided by recommendations from the DOL, EEOC, ADA and CDC both at the State and Federal level for business necessity.
RESPONSIBILITIES
•Administers various benefits plans for various clients including medical, prescription drug, dental, vision, life insurance, short and long-term disability, flexible spending accounts, Ancilary productions, and wellbeing plans.
•Answers questions and provides information and assistance regarding benefits and related human resources programs, plans, policies, procedures, rules, and regulations in a timely manner.
•Processes and audits vendor bills and prepares for payment.
•Recommends solutions to improve services, implement processes, and partner with HRIS, Audit and Payroll to support best practices.
•Manages the maintenance and storage of employee benefit records, accurate employee data entry in HRIS/BenAdmin system and ensures the appropriate administration of benefits enrollment, retirement and other transactions.
•Provides research, reporting and analytical support as required.
•Coordinates and corresponds with various internal and external contacts, such as benefit carriers, employees and HR department representatives.
•Reviews communications on new plans and policies and communicates new plans, policies, as required to employees and HR.
•Coordinates annual open enrollment activities and oversees preparation and assembly of all materials.
•Prepares and completes correspondence, various reports, and presentations as needed for communication with the client and their employees.
•Attends and participates in client group calls;stays abreast of new trends and innovations in the field of benefit administration.
•Exercises judgment and discretion in seeking advice to ensure compliance with federal laws such as ERISA, HIPAA, ACA, COBRA and any other state legislation.
•Resolves benefit and claims issues.
•Assists with implementing a client wellbeing strategy.
EDUCATION, EXPERIENCE, AND SKILLS REQUIRED
•Five or more years of professional experience in benefits administration.
•Bachelor’s Degree is required.
•Strong knowledge of HRIS/benefits administration systems, with knowledge of Time and Attendance and payroll systems.
•Good understanding of Healthcare Reform.
•Experience in completing root cause analysis of system errors, ability to understand the way data flows, organizational structure in systems.
•Familiarity with carrier administration systems (i.E. BCBS, UHC, CIGNA, Delta, Aetna) and ability to trace a disconnect between the Ben Admin system and the carrier.
•In-depth knowledge of benefit specific guidelines of DOL, IRS, ERISA, HIPAA and ACA.
•General knowledge of annual benefits-related compliance filings (Form 5500).
•Ability to oversee the day-to-day operations of employee benefit plans and programs including flexible benefits programs, group medical and life insurance plans, disability programs including FMLA administration, retirement plans.
•Works under steady pressure with frequent interruptions and a high degree of contact by email and/or phone.
•The flexibility to easily adapt to changing priorities.
•Self-directed, works with limited supervision.
•Exercises good judgment and maintains confidentiality with critical and sensitive information, records, and reports.
•Ability to interface with company leaders and represent the company in a professional manner.
•On a very rare occasion, may need to be able to pass drug screening and answer any applicable COVID-19 questionnaire based on client needs. This would be at no cost to you and would be based on acceptable testing guidelines as provided by recommendations from the DOL, EEOC, ADA and CDC both at the State and Federal level for business necessity.
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Join us in exploring exciting job opportunities in the vibrant area surrounding Tulsa, Oklahoma! Known for its rich cultural heritage, thriving arts scene, and endless outdoor adventures, Tulsa offers a perfect blend of work and play. With iconic landmarks like the BOK Center, Philbrook Museum of Art, and the Gathering Place, as well as unique cuisine ranging from barbecue to gourmet food trucks, this region truly has something for everyone. Cheer for the Tulsa Drillers baseball team at ONEOK Field, immerse yourself in a performance at the Tulsa Performing Arts Center, or enjoy a leisurely day at Woodward Park. Discover why Tulsa is not just a place to work but a place to grow and thrive in your career!
