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GTN Technical Staffing
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Office Manager
Austin, TX US
2024-12-10
2025-01-09
Employment Type:
Direct Hire
Job Number: 26897
Pay Rate: $ - $120000
Remote Friendly?: Office
Job Description
GTN is looking for an Office Manager located in Austin, Texas
Serve as a primary liaison among regional offices and coordinate administrative support to enhance office functionality and team efficiency.
Key Responsibilities
- Team & Office Coordination: Support attorneys and staff as needed, manage office administration, assign tasks, coordinate coverage, oversee training, and address performance and HR matters.
- Facilities & Maintenance: Handle building maintenance requests, emergency situations, and parking arrangements, in collaboration with Facilities.
- Scheduling & Communication: Maintain office calendars, meeting schedules, conference room availability, and coordinate meeting preparation.
- Records & Documentation: Manage file systems, e-filing, and track office records;assist with billing, vendor accounts, and subscriptions.
- Technology & Inventory: Troubleshoot minor IT issues, manage AV setups, order office supplies, and prepare workspaces for new hires or office moves.
- Event Planning: Organize office events, team celebrations, and client meetings, including logistics, vendor management, and attendee coordination.
- General Office Duties: Oversee incoming/outgoing packages, handle main phone line, and ensure a welcoming and organized office environment.
Skills & Traits:
- Professional, proactive, and solution-oriented with strong organization and multitasking abilities
- Excellent communication and computer skills (Windows applications)
Serve as a primary liaison among regional offices and coordinate administrative support to enhance office functionality and team efficiency.
Key Responsibilities
- Team & Office Coordination: Support attorneys and staff as needed, manage office administration, assign tasks, coordinate coverage, oversee training, and address performance and HR matters.
- Facilities & Maintenance: Handle building maintenance requests, emergency situations, and parking arrangements, in collaboration with Facilities.
- Scheduling & Communication: Maintain office calendars, meeting schedules, conference room availability, and coordinate meeting preparation.
- Records & Documentation: Manage file systems, e-filing, and track office records;assist with billing, vendor accounts, and subscriptions.
- Technology & Inventory: Troubleshoot minor IT issues, manage AV setups, order office supplies, and prepare workspaces for new hires or office moves.
- Event Planning: Organize office events, team celebrations, and client meetings, including logistics, vendor management, and attendee coordination.
- General Office Duties: Oversee incoming/outgoing packages, handle main phone line, and ensure a welcoming and organized office environment.
Skills & Traits:
- Professional, proactive, and solution-oriented with strong organization and multitasking abilities
- Excellent communication and computer skills (Windows applications)
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